When you hand us your data, you're trusting us with your organization's most valuable asset. Here's exactly how we handle it—no vague promises, no "industry-leading" hand-waving. Just the specifics.
Your data never touches another client's data. Every engagement gets its own dedicated, encrypted storage device.
Each client gets a dedicated encrypted drive. We don't use shared storage, shared partitions, or multi-tenant file systems. Your data lives on hardware that only touches your project.
Client A's donor records never share physical media with Client B's financial data. Complete isolation eliminates cross-contamination risk entirely.
Migrating 4TB? We provision an 8TB drive. Ample workspace means we never compress data to fit, skip validation steps, or cut corners on staging environments.
We follow established standards because your data deserves more than good intentions.
Data is encrypted from the moment it leaves your system until we securely delete it.
We track every interaction with your data from intake to deletion.
From first extraction to final deletion, every step is documented.
A new encrypted drive is provisioned and labeled for your project. Serial number, capacity, and encryption method are documented.
Data is pulled from your source system directly to the dedicated drive. No intermediate shared storage.
Mapping, cleansing, and transformation happen on-drive. Working copies stay on the same encrypted media.
Validated data is loaded to your target system. We verify record counts and referential integrity before and after.
Post-migration validation confirms data landed correctly. You sign off before we proceed to deletion.
After your sign-off, all client data is securely erased. You receive a deletion certificate with full details.
When the engagement ends, your data doesn't linger. We destroy it—and prove it.
All source extracts, working copies, staging data, transformation outputs, and any temporary files created during the engagement. Everything.
Secure erasure following NIST 800-88 guidelines. For SSDs, this means cryptographic erase (CE) or block erase commands that render data unrecoverable. No simple "empty the recycle bin" deletion.
We don't keep copies "just in case." We don't archive your data for future reference. When the project is done, your data exists in exactly one place: your systems.
# Deletion Certificate # Provided to client after secure erase Client: Acme Nonprofit Project: SF Exit Migration Drive Model: Samsung 990 Pro 8TB Serial: S6XNNS0T123456 Encryption: AES-256 (hardware) Method: NIST 800-88 Clear Erase Type: Cryptographic Erase (CE) Completed: 2026-02-10 14:32:07 UTC Verified By: Tyler Colby Data Removed: → Source extracts 3.2 TB → Working copies 1.8 TB → Staging data 0.4 TB → Transform outputs 2.1 TB Status: VERIFIED COMPLETE
Most migration vendors don't talk about what happens to your data after the project ends. We think that's a problem.
Our entire business is built on the principle that you own your data. That doesn't stop being true when your data is in our hands during a migration.
HIPAA, FERPA, PCI, state privacy laws—if your data is subject to regulation, your vendors' data handling is your liability. We give you documentation that proves compliance.
We don't ask you to take our word for it. Documented processes, deletion certificates, and drive serial numbers create a verifiable audit trail.
We're happy to walk through our data handling procedures in detail before any engagement begins.
Get in Touch tyler@colbysdatamovers.com